Event Committee Roles - 5 (incl. leads and supporting volunteers) [ PLEASE NOTE: The CFofM's 'Volunteer Agreement', a WORD document is immediately accessible, when you click on the yellow box 'Apply Now! (above/below). This feature is available to aspiring volunteers who have created a volunteer 'profile' in Volunteer MBC's online system (you are invited to become a Volunteer client by doing so). In anticipation of volunteering requirements for 2020, PLEASE APPLY AT THE EARLIEST OPPORTUNITY, and by no later than February 12, 2020, by using 'Apply Now!'. The Community Foundation of Mississauga appreciates your interest in joining in the 'Fore' Mississauga Golf Tournament. ]1. ADMINISTRATION COMMITTEE (1 Lead)- a leadership role- principal function: agenda development, committee meetings organization; taking 'minutes', review/distribution/archiving- through this role, the volunteer will assist the chairperson and CFofM staff in confirming who is assigned various tasks, monitoring and confirming that these are completed in a timely completion- generally, promoting preparation and responsible, in time delivery of planning commitments by volunteers participating in Committee work2. MARKETING & PROMOTIONS COMMITTEE (1 Lead + 2 in support)- researches, develops, plans, executes relevant event promotion opportunities (in person/online (eg. dedicated website, eblasts, print & video media)- Lead will liaise with other sub-committees in respect of their promotional/marketing needs and their participation overall in raising the 'Fore' Mississauga Golf Tournament visibility, appeal, and reputation in the Mississauga community, and in doing so, will enhance the CFofM 'brand'- establishes and sustains a solid relationship with local, regional Media (online publications/cable networks/streaming sources), building 'contacts'- works with volunteers and staff to implement cost-effective campaigns, attract material/service suppliers on favourable terms (incl. gratis, donation-in-kind, etc.)- preferably, seeks out in house talent/resources to self-generate graphics, manage IT relating to media technology- engages in ongoing evaluation, adaption to meet latest trends in this very active, progressive area3. CORPORATE RELATIONS & SPONSORSHIP COMMITTEE (1 Lead + 2 in support)- the Lead spearheads attraction and solicitation of individual and corporate sponsors (who donate funds, services, and/or in-kind logistics)- in order to be properly positioned for this role, the ideal committee members, are 'connected' in the Mississauga community, and are reputable fundraisers (or personable, eager, and keen to learn)- committee members are fearless, yet polite in quality solicitation (and acknowledgement) of support, easily able to communicate and articulate the vision and goals of the CFofM- participation in this committee necessarily involves close collaboration with 'Marketing & Promotions' and with the 'Finance Committee'- members follow through from initial invitation ('cold call') to securing support, ensuring that supporters reap all the benefits that flow from their generosity4. GUEST EXPERIENCE/'VIP' COMMITTEE (1 Lead + 3 in support)- volunteers perform quality 'customer service', ensuring an outstanding event experience by guests/golfers (and 'VIP's)- you are 'CFofM' at the 'Fore' Mississauga Golf Tournament, promoting/enhancing our goodwill- you ensure proper registration/seating/awareness of event facility's amenities/conveniences (also, hosting 'VIP's)- liaises with Tournament venue staff, contributing to the 'look' of the event venue (eg. table arrangement, centrepieces, printed program materials/content)- sets up 'photo ops'- assists in any fundraising during the event5. PRODUCTION COMMITTEE (Leads + support + event day volunteers)- Key liaison with Tournament venue staff in order to organize/deliver logistics- Set-up, maintenance during the event, tear down/tidy up/restoration- Leads work with other committees to plan efficient physical 'delivery', adhering to a strict event schedule, especially 'day of the event'- for the events themselves, supervises volunteers/tasks in a fast-paced, highly energetic atmosphere (you act as a 'role model' with an attitude that everything is possible and will happen)- overall, exhibits a high degree of coordination, with corresponding timely, effective communication to all volunteers involved- may need to quickly problem-solve on site, and be resourceful and creative- will be asked to evaluate delivery of each event, whether and how improvements can be made

● Sports & recreation minded● Passionate and persistent about building a positive community in Mississauga, and committed to the Foundation's philanthropic vision/mission/goals● Friendly, amenable to engage with other like-minded volunteers, Foundation staff, stakeholders, and members of the public● Able to commit to a 'role' for at least 9 months (as few as 1 hour and up to 10 hours per month), thereby promoting continuity within (see 'Time Commitment', below), PLUS be at the event on August 25, 2020● Experience with office administration and committee volunteering● Familiar/experience with particular skill requirements defined in a 'role' (see 'Description', above)● Capability to take the initiative and volunteer independently, as well as collaborate as a 'team player'● Organized and detail-oriented, notably with ability to prioritize, manage timelines, and adhere to deadlines ● Confidently computer literate and familiar with office software/apps (eg. Microsoft WORD, EXCEL and related apps) is helpful

1. Volunteer Orientation (2 hours): Date TBD (mandatory for ALL committee volunteers)
2. Hands-on training as needed (in office support)